Responsible for all aspects of planning, coordinating, facilitating, and supervising ESY.

 

Program Planning, Development, Coordination

• Develop a comprehensive ESY program plan, including scheduling, curriculum, and service delivery methods.
• Ensure the program aligns with students’ Individualized Education Programs (IEPs) and complies with legal requirements (e.g., IDEA).
• Determine program locations and secure appropriate facilities and resources.
• Collaborate with the Director of Student Services, department heads, and school administrators to align ESY services with district goals.
• Coordinate with the transportation department to arrange van routes and schedules, ensuring students’ needs are met.
• Work closely with related service providers (e.g., speech therapists, and occupational therapists) to integrate required services into the ESY program.
• Ensure that information is shared with ESY staff.

Parent/Guardian Communication

• Prepare and send parent notification letters regarding ESY eligibility, program details, and logistics.
• Serve as the main point of contact for parent inquiries, providing timely updates and addressing concerns.
• Facilitate communication between families and staff to ensure a smooth transition into the ESY program.

Staffing/Onboarding

• Recruit, hire, and onboard qualified teachers, paraprofessionals, BTECs, TAs, and related services. 
• Provide safety training and orientation for ESY staff, including program goals, expectations, and specific student needs.
• Create and distribute staff schedules, assignments, classroom rooms, and resources.

On-Site Oversight and Support

• Monitor daily program operations to ensure adherence to plans and smooth service delivery.
• Provide on-site supervision, support staff, and address any issues that arise.
• Observe classrooms to ensure instructional quality and alignment with IEP goals.

Compliance and Documentation

• Maintain accurate documentation of attendance, student progress, and staff performance.
• Ensure all services provided are documented in accordance with IEP requirements and district policies.
• Collect and compile data on student progress for end-of-program reporting.

Post-Program Responsibilities

• Evaluate the program’s effectiveness and gather feedback from staff and families ( via a Survey).
• Meet with the Director of Student Service, Assistant Directors, and Department Heads to debrief.
• Answer any pending family/guardian questions/concerns.
• Ensure liaisons received copies of ESY progress reports.