Job Description: Reporting to the Assistant Superintendent for Finance and Operations, the Director of Finance and Business Operations is responsible for the oversight and supervision of the business office functions including accounts receivable, accounts payable, payroll, and purchasing/procurement.  The Director of Finance and Business Operations has financial responsibility oversight of the school-based Medicaid program, student activity accounts, scholarship funds, grants (federal, state, and private) and cash capital funds.  In addition, the position oversees the school nutrition program and coordination with the contracted food service management company.  

 

Essential Functions of the Position:

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

 

Overall Operations:

• Supervise the Business Office units including accounts receivable, accounts payable, purchasing/procurement, facility rental, and payroll and coordinate the day-to-day operations of the Wellesley Public Schools Business Office
• Assist the Assistant Superintendent for Finance and Operations in the development of the annual operating and cash capital budgets including research and analysis of appropriate data for inclusion in the budget as well as compiling the budget document
• Stay well-informed about best practices and innovations in the management of public school finances and oversee compliance with state, town, and school district rules, regulations and policies
• Develop, review, and maintain up-to-date documentation of financial policies and procedures for use by school and department administrators and by internal business office staff; monitor for compliance
• Collaborate with key external partners including the Town of Wellesley and its departments, outside auditing firms, and state and federal agencies
• Oversee the facility rental program and ensure compliance with School Committee policies and procedures
• Provide training and support to district staff on all aspects of business operations 
• Other duties as assigned by the Assistant Superintendent for Finance and Operations and / or Superintendent of Schools

 

Financial Operations:

• Prepare and submit all state and federal required financial reports including the end-of-year financial report to the Massachusetts Department of Elementary and Secondary Education (DESE) 
• Prepare year-end financial statement and assist with the preparation of information for all financial audits
• Review student activity accounts to ensure compliance with School Committee policy and best practices
• Assist the Assistant Superintendent in developing financial models for collective bargaining and generating costs of collective bargaining proposals
• Conducts an annual internal audit of all school accounts
• Perform any other tasks or assume such other responsibilities as directed by the Assistant Superintendent for Finance and Operations

 

Grant Support:

• Serve as fiscal agent for all state and federal grant programs; review and approve grant applications; coordinate grant submissions including requests for payments, amendments, and final reports.
• Prepare monthly grant expenditure reports for the Assistant Superintendent for Finance and Operations for all grant managers
• Maintain System for Award Management (SAM) registration

 

Procurement:

• In conjunction with the Accounting Coordinator - Purchasing and the Assistant Superintendent for Finance and Operations, ensure compliance with state and federal procurement laws
• Review bid specifications, advertise to solicit responses to requests for proposals/invitations to bid in accordance with MGL 30B, 30, 39M, and 149. Ensures compliance with all Central Register requirements under MGL c 9, § 20A and Goods and Services requirements under MGL c 30B, § 5 & 6. 
• Reviews all requisitions submitted by school departments for purchase order accuracy, cost efficiency and proper accounting identification. Approves all Munis requisitions that meet MGL procurement thresholds or other thresholds determined by the Assistant Superintendent for Finance and Operations.
• Manage the procurement and financial impact of school copier services and machines

 

School Nutrition Program:

• Ensure compliance with federal and state regulations regarding the National School Lunch Program
• Manage the Food Service Management Company (FSMC) bid process
• Prepare and submit annual application and compliance documents
• Review and process monthly invoices and meal claims provided by the FSMC
• Responsible for overseeing annual audits of the Food Service program, including DESE Procurement Review and Administrative Reviews
• Supervise the Free/Reduced Application process and verification process
• Communicate with families to manage negative account balances
• Oversight of broad sustainability practices within the food service program in conjunction with the Assistant Superintendent for Finance and Operations

 

School Based Medicaid Program (SBMP):

• Provide financial information for school-based Medicaid program
• Manage revenue deposits and vendor payments for Medicaid program
• Maintain detailed records related to school-based Medicaid program 

 

Qualifications:

•   Licensed as a School Business Administrator or ability to become licensed by the Massachusetts Department of Elementary and Secondary Education (DESE)

• Designation as Massachusetts Certified Public Purchasing Official (MCPPO) preferred or willing to work toward certification within the first year of employment
• Bachelor’s degree in business administration, accounting or school administration required, Master’s degree preferred
• Thorough knowledge of public-school finance, including knowledge of and state laws governing the financing of public schools, and a broad working knowledge of state funding for public education, accounting, municipal business practices and budget development
• Knowledge of MUNIS or related accounting financial management system
• Five or more years experience in budget, grants management and financial administration, including financial modeling, trend analysis, and forecasting.
• Advanced skill with standard computer applications, including Word, Excel and PowerPoint.
• Strong analytical aptitude, with an ability to see the big picture while maintaining impeccable attention to detail
• Excellent oral and written communication and interpersonal skills
• Ability to develop effective, collegial, and cooperative working relationships with all constituencies with the school community and municipal departments
• Ability to supervise staff and develop skills and teamwork within the Business office
• Strong organizational skills and attention to detail
• Successful completion of a Criminal Record Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I) and fingerprints.